WinBMD Header Fields

How to complete WinBMD header fields?

Please note: Not following these instructions is the biggest single cause of transcribed scans needing correction. Please follow them line by line until you are certain of the correct action.

The header entry page is automatic if you do not choose to continue with a previous batch.

Event Type = Marriages Births or Deaths.
Year = four numbers e.g. 1845.
Quarter March, June, September, December as required.
Select Scan from the options provided..
Page: This is often the last four numbers of the scan file name. e.g. If the scan filename is 41M4-B-0026.gif then 0026 is added to make 41M40026. If the scan has only 3 digits add a leading zero.

Some scans filenames are grouped on separate web pages according to the first letter of the surname. Where this is the case special action is required to adjust the 'Page' number according to the group the scan is listed in. As an example March 1840 scans are in three groups A-C, C-N, and O-Z. If your allocation comes from this type of web page then you must check the Special Instructions before you start.
Letter:
If using Version 4... or below : Do not add a letter to this field.
if using Version 5... or above : You must add the first letter of the first surname of the data.
Volume number format
- Use 99 for 1837, 1840, 1841, 1842 Marriages and 1843 Deaths.
- Use 9z for 1852, 1856,1859,1865,1866, 1888,1920 and 1951 Deaths, 1854, 1859,1860, 1862and 1910 Births, 1863, 1890 and 1944 Marriages.
- Use XX for 1843, 1844, 1845, 1847 and 1849 Births, 1840, 1841 and 1851 Deaths.
Source/Scan Ref
Enter the Source, as provided in the allocation email or as shown on the Download page.
Comments: No comment is required
Your Name: Add your name.
Syndicate (or country): add this syndicate name i.e. Brian's Scan Syndicate. Do not add your country.
Email Address = aaa@bbb.com ( whatever is your E-Mail address )
Submitter ID and Password : These are used to allow uploading of files direct to the FreeBMD site. The entries are those you selected when you registered with FreeBMD. They are not added in any way to the files created by WinBMD.
*****When the 'OK-Start Transcribing' button is selected please go to Options and follow the instructions that follow depending on the special instructions for the group of scans being transcribed.*****
- No Special Instruction regarding Filename format: Select 'SpeedBMD Filenames', (Plus - 'SpeedBMD Filenames do NOT include a letter' if using version 5) and Auto Surnames in All-Caps'. Other options may be selected to suit your way of working.
- If The special instructions say that the WinBMD filename format must be used: Ensure that the 'SpeedBMD Filename format' option is deselected and Auto Surnames in All-Caps'. Other options may be selected to suit your way of working.
Return to Instructions Page.